Include driving, fuel, administration and completed stops in each route. Start with repair orders, parts invoices and technician time logs. Each example below uses hypothetical values you can replace.
Delivery Cost per Stop
Include both paid route time and vehicle operation in delivery cost.
Cost per stop = (hours × driver cost + distance × vehicle cost) / stops
Show example inputs and result
| Paid route hours | 8 |
|---|---|
| Loaded driver hourly cost | 25 |
| Route distance | 160 km |
| Vehicle operating cost | 0.45 per km |
| Completed stops | 32 |
Result: 8.5 per stop.
Compare completed stops and total paid time. Vehicle cost must exclude driver pay to avoid double counting.
Open delivery cost per stopRoute Travel Cost per Visit
Allocate driving costs across a route.
Travel allocation = route travel hours × hourly cost / completed visits
Show example inputs and result
| Total route driving hours | 3 |
|---|---|
| Vehicle and driver hourly cost | 45 |
| Completed route visits | 8 |
Result: 16.875 per visit.
More completed nearby visits can share driving time. Use a feasible route rather than assuming travel disappears.
Open route travel cost per visitRoute Fuel Budget
Estimate fuel cash needs using vehicle consumption and route distance.
Fuel spend = distance / 100 × litres per 100 km × price per litre
Show example inputs and result
| Distance in period | 2,500 km |
|---|---|
| Fuel consumption | 9 L / 100 km |
| Fuel price per litre | 1.7 |
Result: 382.5 .
This covers fuel only. Idling, loading and actual driving conditions can change consumption.
Open route fuel budgetUse the results in your plan
For a mobile mechanic business, review parts, travel, and diagnostic time across the complete workflow. Use one consistent period and delivery unit: a repair visit. Compare the assumptions with recorded outcomes after delivery, then update the estimate.
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