Include driving, fuel, administration and completed stops in each route. Start with a completed job sheet, supplier quotes and a crew schedule. Each example below uses hypothetical values you can replace.
Visits per Field Day
Plan a field day with travel and job administration included.
Visits = floor(available minutes / (service + travel + admin))
Show example inputs and result
| Available minutes per day | 480 |
|---|---|
| Average on-site minutes | 60 |
| Average travel minutes per visit | 25 |
| Admin minutes per visit | 10 |
Result: 5 visits per day.
Use a representative route average. Breaks and unusual access delays must be removed from available time or entered explicitly.
Open visits per field dayDelivery Cost per Stop
Include both paid route time and vehicle operation in delivery cost.
Cost per stop = (hours × driver cost + distance × vehicle cost) / stops
Show example inputs and result
| Paid route hours | 8 |
|---|---|
| Loaded driver hourly cost | 25 |
| Route distance | 160 km |
| Vehicle operating cost | 0.45 per km |
| Completed stops | 32 |
Result: 8.5 per stop.
Compare completed stops and total paid time. Vehicle cost must exclude driver pay to avoid double counting.
Open delivery cost per stopRoute Fuel Budget
Estimate fuel cash needs using vehicle consumption and route distance.
Fuel spend = distance / 100 × litres per 100 km × price per litre
Show example inputs and result
| Distance in period | 2,500 km |
|---|---|
| Fuel consumption | 9 L / 100 km |
| Fuel price per litre | 1.7 |
Result: 382.5 .
This covers fuel only. Idling, loading and actual driving conditions can change consumption.
Open route fuel budgetMinimum Service Charge
Cover travel and minimum delivery effort in a small booking.
Minimum charge = ((travel + work) × hourly cost + travel cost) / (1 − margin)
Show example inputs and result
| Round-trip travel hours | 1 |
|---|---|
| Minimum delivery hours | 1 |
| Burdened hourly cost | 40 |
| Travel and setup cost | 20 |
| Target margin | 25 % |
Result: 133.3333 .
Travel and setup happen even when the on-site task is short. The minimum charge allocates these unavoidable costs.
Open minimum service chargeUse the results in your plan
For a asphalt contractor business, review material delivery, equipment, and preparation across the complete workflow. Use one consistent period and delivery unit: a paving job. Compare the assumptions with recorded outcomes after delivery, then update the estimate.
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