With the illustrative inputs below, the result is 6 staff.
Try this with your own numbersFormula and worked example
Required staff = ceiling(sales × hours per sale / (hours available × utilization))
| Input | Example |
|---|---|
| Monthly sales target | 100 |
| Labour hours per pool visit | 6 |
| Available monthly hours per staff member | 160 |
| Billable utilization | 70 % |
| Calculated result | 6 staff |
Choose reliable inputs
Plan materials, travel and crew time before committing to a price. For this pool maintenance calculation, use a completed job sheet, supplier quotes and a crew schedule and a consistent definition of one pool visit.
- Chemicals: include the portion belonging to this pool visit or reporting period, and record where the value came from.
- Driving time: include the portion belonging to this pool visit or reporting period, and record where the value came from.
- Seasonal demand: include the portion belonging to this pool visit or reporting period, and record where the value came from.
Use the same currency for every money input. Do not mix weekly costs with monthly revenue, or count the same expense in both an itemised cost and allocated overhead.
Why round staff demand up?
The tool estimates whole staff equivalents. Part-time schedules and overtime require a separate staffing plan.
Assumes matching skills and smooth demand; shift timing may require more staff.
What if this input changes?
If monthly sales target rises by 10%, this example changes by 0 staff. This shows the effect of one change; it does not predict what will happen.
Open the calculator, save your baseline, then change the input supported by the least reliable estimate in your records. Compare both scenarios before committing to a price or capacity promise.