Use a representative route average. Breaks and unusual access delays must be removed from available time or entered explicitly.
Try this with your own numbersFormula and worked example
Visits = floor(available minutes / (service + travel + admin))
| Input | Example |
|---|---|
| Available minutes per day | 480 |
| Average on-site minutes | 60 |
| Average travel minutes per visit | 25 |
| Admin minutes per visit | 10 |
| Calculated result | 5 visits per day |
Choose reliable inputs
Compare route time, vehicle cost, delivery density and collection timing. For this freight brokerage calculation, use completed route logs, fuel receipts and delivery records and a consistent definition of one shipment.
- Carrier charges: include the portion belonging to this shipment or reporting period, and record where the value came from.
- Admin time: include the portion belonging to this shipment or reporting period, and record where the value came from.
- Claim handling: include the portion belonging to this shipment or reporting period, and record where the value came from.
Use the same currency for every money input. Do not mix weekly costs with monthly revenue, or count the same expense in both an itemised cost and allocated overhead.
Why does dividing the day by service time overbook the team?
Use a representative route average. Breaks and unusual access delays must be removed from available time or entered explicitly.
What if this input changes?
If available minutes per day rises by 10%, this example changes by 0 visits per day. This shows the effect of one change; it does not predict what will happen.
Open the calculator, save your baseline, then change the input supported by the least reliable estimate in your records. Compare both scenarios before committing to a price or capacity promise.