This covers fuel only. Idling, loading and actual driving conditions can change consumption.
Try this with your own numbersFormula and worked example
Fuel spend = distance / 100 × litres per 100 km × price per litre
| Input | Example |
|---|---|
| Distance in period | 2,500 km |
| Fuel consumption | 9 L / 100 km |
| Fuel price per litre | 1.7 |
| Calculated result | 382.5 |
Choose reliable inputs
Plan materials, travel and crew time before committing to a price. For this commercial janitorial calculation, use a completed job sheet, supplier quotes and a crew schedule and a consistent definition of one contract visit.
- Shift staffing: include the portion belonging to this contract visit or reporting period, and record where the value came from.
- Supplies: include the portion belonging to this contract visit or reporting period, and record where the value came from.
- Supervision: include the portion belonging to this contract visit or reporting period, and record where the value came from.
Use the same currency for every money input. Do not mix weekly costs with monthly revenue, or count the same expense in both an itemised cost and allocated overhead.
How do distance and consumption change fuel cost?
This covers fuel only. Idling, loading and actual driving conditions can change consumption.
What if this input changes?
If distance in period rises by 10%, this example changes by 38.25 . This shows the effect of one change; it does not predict what will happen.
Open the calculator, save your baseline, then change the input supported by the least reliable estimate in your records. Compare both scenarios before committing to a price or capacity promise.