Translation service Billable Utilization
Utilization = billable hours / available hours × 100
Gather project time logs, licence invoices and retainer scopes. Include translator time, review, and formatting. The starting figures are examples. Replace them with your own records.
Formula and worked example
Utilization = billable hours / available hours × 100
| Input | Example |
|---|---|
| Billable hours | 110 |
| Available paid hours | 160 |
| Calculated result | 68.75 % |
Choose reliable inputs
Include software licences, delivery time, revisions and ongoing support when costing a project. For this translation service calculation, use project time logs, licence invoices and retainer scopes and a consistent definition of one translation job.
- Translator time: include the portion belonging to this translation job or reporting period, and record where the value came from.
- Review: include the portion belonging to this translation job or reporting period, and record where the value came from.
- Formatting: include the portion belonging to this translation job or reporting period, and record where the value came from.
Use the same currency for every money input. Do not mix weekly costs with monthly revenue, or count the same expense in both an itemised cost and allocated overhead.
Does full utilization leave time for admin?
A target must allow necessary nonbillable work. Counting every paid hour as saleable often overstates capacity.
Use consistent periods and decide whether leave is excluded from available hours.
What if this input changes?
If billable hours rises by 10%, this example changes by 6.875 %. This shows the effect of one change; it does not predict what will happen.
Open the calculator, save your baseline, then change the input supported by the least reliable estimate in your records. Compare both scenarios before committing to a price or capacity promise.