Landscaping Overhead per Sale
Overhead allocation = fixed costs / completed sales
Gather a completed job sheet, supplier quotes and a crew schedule. Include plants, equipment hire, and site preparation. The starting figures are examples. Replace them with your own records.
Formula and worked example
Overhead allocation = fixed costs / completed sales
| Input | Example |
|---|---|
| Monthly fixed costs | 6,000 |
| Completed landscape jobs per month | 60 |
| Calculated result | 100 per sale |
Choose reliable inputs
Plan materials, travel and crew time before committing to a price. For this landscaping calculation, use a completed job sheet, supplier quotes and a crew schedule and a consistent definition of one landscape job.
- Plants: include the portion belonging to this landscape job or reporting period, and record where the value came from.
- Equipment hire: include the portion belonging to this landscape job or reporting period, and record where the value came from.
- Site preparation: include the portion belonging to this landscape job or reporting period, and record where the value came from.
Use the same currency for every money input. Do not mix weekly costs with monthly revenue, or count the same expense in both an itemised cost and allocated overhead.
What happens when monthly volume falls?
Fixed cost per sale rises when completed volume falls. Test a conservative volume scenario before setting prices.
This simple equal allocation does not capture differences in job duration or resource use.
What if this input changes?
If monthly fixed costs rises by 10%, this example changes by 10 per sale. This shows the effect of one change; it does not predict what will happen.
Open the calculator, save your baseline, then change the input supported by the least reliable estimate in your records. Compare both scenarios before committing to a price or capacity promise.