HVAC service Cash Runway
Runway = available cash / (outflow − inflow)
Gather a completed job sheet, supplier quotes and a crew schedule. Include parts, diagnostic time, and travel. The starting figures are examples. Replace them with your own records.
Formula and worked example
Runway = available cash / (outflow − inflow)
| Input | Example |
|---|---|
| Available unrestricted cash | 50,000 |
| Monthly cash outflow | 20,000 |
| Monthly cash inflow | 15,000 |
| Calculated result | 10 months |
Choose reliable inputs
Plan materials, travel and crew time before committing to a price. For this hvac service calculation, use a completed job sheet, supplier quotes and a crew schedule and a consistent definition of one service visit.
- Parts: include the portion belonging to this service visit or reporting period, and record where the value came from.
- Diagnostic time: include the portion belonging to this service visit or reporting period, and record where the value came from.
- Travel: include the portion belonging to this service visit or reporting period, and record where the value came from.
Use the same currency for every money input. Do not mix weekly costs with monthly revenue, or count the same expense in both an itemised cost and allocated overhead.
Can a profitable business still run out of cash?
Profit recognition and payment dates differ. Use cash receipts and payments here, not invoice revenue alone.
If inflow covers outflow, there is no positive burn to divide by; excluded reserves must not be entered.
What if this input changes?
If available unrestricted cash rises by 10%, this example changes by 1 months. This shows the effect of one change; it does not predict what will happen.
Open the calculator, save your baseline, then change the input supported by the least reliable estimate in your records. Compare both scenarios before committing to a price or capacity promise.