Fleet maintenance Customer Retention Rate
Retention = (ending customers − new customers) / starting customers × 100
Gather repair orders, parts invoices and technician time logs. Include parts, technician hours, and scheduling overhead. The starting figures are examples. Replace them with your own records.
Formula and worked example
Retention = (ending customers − new customers) / starting customers × 100
| Input | Example |
|---|---|
| Active customers at period start | 200 |
| Active customers at period end | 220 |
| New customers during period | 40 |
| Calculated result | 90 % |
Choose reliable inputs
Separate parts, technician time and bay availability for each repair order. For this fleet maintenance calculation, use repair orders, parts invoices and technician time logs and a consistent definition of one maintenance visit.
- Parts: include the portion belonging to this maintenance visit or reporting period, and record where the value came from.
- Technician hours: include the portion belonging to this maintenance visit or reporting period, and record where the value came from.
- Scheduling overhead: include the portion belonging to this maintenance visit or reporting period, and record where the value came from.
Use the same currency for every money input. Do not mix weekly costs with monthly revenue, or count the same expense in both an itemised cost and allocated overhead.
Why subtract new customers from the ending count?
New acquisitions can hide losses in the starting cohort. Retention should track existing customers separately.
Assumes consistent active-customer definitions and no reactivations counted separately.
What if this input changes?
If active customers at period start rises by 10%, this example changes by -8.1818 %. This shows the effect of one change; it does not predict what will happen.
Open the calculator, save your baseline, then change the input supported by the least reliable estimate in your records. Compare both scenarios before committing to a price or capacity promise.