Fitness studio Fully Loaded Labour Cost
Loaded cost = (pay + employer costs + allocated overhead) / productive hours
Gather attendance records, teaching schedules and room costs. Include instructor cost, rent, and class occupancy. The starting figures are examples. Replace them with your own records.
Formula and worked example
Loaded cost = (pay + employer costs + allocated overhead) / productive hours
| Input | Example |
|---|---|
| Annual gross pay | 45,000 |
| Employer benefits and payroll costs | 10,000 |
| Allocated annual staff overhead | 5,000 |
| Productive annual hours | 1,500 |
| Calculated result | 40 per productive hour |
Choose reliable inputs
Connect teaching time, preparation, attendance and room capacity to each lesson or class. For this fitness studio calculation, use attendance records, teaching schedules and room costs and a consistent definition of one class place.
- Instructor cost: include the portion belonging to this class place or reporting period, and record where the value came from.
- Rent: include the portion belonging to this class place or reporting period, and record where the value came from.
- Class occupancy: include the portion belonging to this class place or reporting period, and record where the value came from.
Use the same currency for every money input. Do not mix weekly costs with monthly revenue, or count the same expense in both an itemised cost and allocated overhead.
Why is salary divided by paid hours too low?
Productive hours exclude leave, training and non-delivery time. Enter employer charges from your own payroll records.
What if this input changes?
If annual gross pay rises by 10%, this example changes by 3 per productive hour. This shows the effect of one change; it does not predict what will happen.
Open the calculator, save your baseline, then change the input supported by the least reliable estimate in your records. Compare both scenarios before committing to a price or capacity promise.